Scope

This policy applies to information collected through the Sunset Point website, email communications, online forms, and other interactions with municipal Administration. It may also apply when we use third-party service providers to support website hosting, document delivery, analytics, and municipal operations.

Information We Collect

Information you provide

We may collect personal information when you:

• Send an email or submit a contact form
• Subscribe to notices or request information
• Submit applications, permits, or service requests
• Participate in surveys, consultations, or community engagement

This information may include your name, email address, phone number, mailing address, property information, and any details you include in your message or submission.

Information collected automatically

When you browse our website, we may automatically collect limited technical information such as:

• IP address (or a truncated/hashed form, where supported)
• Browser type, device type, and operating system
• Pages visited and the date/time of access
• Referring/exit pages and basic performance metrics

This information helps us maintain site security, troubleshoot issues, and improve content and usability.

How We Use Information

We use information to:

• Respond to inquiries and provide requested information
• Deliver municipal services and administer programs
• Maintain accurate records related to municipal operations
• Improve website performance, content, and accessibility
• Protect the security and integrity of our systems
• Meet legal, regulatory, and audit requirements

Legal Authority

We collect, use, and disclose personal information in accordance with applicable Alberta privacy legislation, including the Freedom of Information and Protection of Privacy Act (FOIP), as well as other relevant laws governing municipal operations. Collection is limited to what is necessary for municipal purposes.

Sharing and Disclosure

We may share personal information only when permitted or required by law, and only as necessary to provide services. This may include:

• Service providers (e.g., website hosting, IT support, payment processing, document management)
• Professional advisors (e.g., legal, auditing) as required for municipal operations
• Other public bodies or agencies when authorized or required
• Emergency services where necessary to protect health and safety

We do not sell personal information. When vendors process information on our behalf, we require appropriate safeguards and limit their use to contracted services.

Cookies and Similar Technologies

Our website may use cookies to support basic functionality and improve user experience (for example, remembering preferences, improving performance, or understanding which pages are most helpful). Some third-party tools may also use cookies to provide analytics or embedded content.

You can manage cookies through your browser settings. Disabling cookies may affect some website features.

Embedded Content and Third-Party Links

Pages may include links to external websites or embedded documents (such as PDFs). External sites are governed by their own privacy policies. We encourage you to review the privacy practices of any third-party site you visit.

Security and Safeguards

We use reasonable administrative, technical, and physical safeguards to protect information against loss, theft, unauthorized access, disclosure, copying, use, or modification. Access is limited to those who require the information to perform their duties.

While we take steps to protect information, no method of transmission or storage is completely secure. If you believe your information may have been compromised, please contact Administration.

Retention

We retain information only as long as needed for the purposes described in this policy and in accordance with municipal retention requirements and applicable laws. When information is no longer required, it is securely destroyed or anonymized where appropriate.

Your Rights: Access and Correction

You may request access to personal information we hold about you and request corrections if it is inaccurate or incomplete, subject to applicable legal exceptions. To make a request, email Administration:

Email: office@sunsetpoint.ca
Include: your name, contact information, the details of your request, and any relevant dates or references.

Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes to services, technology, or legal requirements. The most current version will be posted on this page with an updated effective date.

Effective date: January 2026

Questions or Concerns

If you have questions about this policy or how your information is handled, please contact Administration.